San Carlos Country Club Home Owners Association
Board of Directors Meeting: December 8, 2016
The meeting was held in the Country Club at Mayos & Cumpas #270. Meeting called to order at 4:10pm.
In Attendance were:
Scarlett Pavia Benitez
Last Board of Directors meeting minutes:
Alison moved to approve, Scarlett 2nd. Approved.
The date for the 2017 AGM will be Saturday, February 11th at 1:30pm at the San Carlos Golf Club Clubhouse.
Raymundo presented the suggested budget for 2017. Some year-over-year differences explained as follows:
Accounting: Is 6 months in arrears, so the number actually reflects a total of 18 months of accounting fees. The 2018 budget will be back to $30,200 pesos.
Office Rent: Is paid in USD, we budgeted at 13:1 when the exchange actually became 20:1.
Website: This reflects the 2 year fee, the following year there will be no fee.
Golf Cart: Continues to break down, hoping all is well now.
ATV Service: Parts are in USD and this 2016 amount includes new tires.
Street Lights: Installed 9 new bases, painted poles & replaced glass and bulbs.
Lot Clean up: Hired extra people to help clean up hurricane damage, cost of street cleanup is also reflected here.
Tools & Equipment: Mostly reflects the cost of repairing the burnt trailer.
Entry Gate: Purchased new arms, high winds cause damage.
Wall: Hurricane damage required the wall to be rebuilt behind Leys Store.
Weed Control: Trimmers and cord plus heads for weed eaters.
Payroll: Extra person hired to sweep streets making clean up faster.
Income: An extra $120,000 pesos was collected in 2016
Alison moved to accept the 2017 budget, Bob 2nd , approved to take it to the AGM as is.
Need to repair the cracks in the streets to prevent further deterioration.
Continue entrance way sidewalk from gate to Mayos.
Adjournment: Alison moved to adjourn, Bob 2nd. Meeting adjourned 5:15 pm
Next Board Meeting: January 12th, 2017.